Spring File
A Spring File is another type of filing system commonly used to organize and store documents, particularly in offices and educational environments. Here’s a detailed description of its key features:
Design: The spring file consists of a flexible cover, usually made of thick cardboard, plastic, or sometimes metal. The file has a slim, rectangular shape, and it is often available in a variety of colours and designs for easy identification and organization.
- Spring Mechanism: The file features a spring clip mechanism inside the spine. This spring clip holds papers in place by pressing against the top and bottom edges of the documents. The clip is typically tensioned so that it keeps the papers secure, but can be easily opened or closed to add or remove sheets.
- Capacity: Spring files are typically designed to hold a moderate number of pages, depending on the size of the file. The capacity is usually lower than that of lever arch files, making them suitable for holding smaller quantities of documents, such as a few dozen pages or less.
- Ease of Use: Unlike lever arch files that have a metal lever system, spring files are simpler to use. The spring mechanism allows for quick and easy access to documents. You can insert and remove papers without the need for special tools, simply by releasing the spring clip.
- Pockets and Labels: Some spring files may have a small label holder on the spine or an area for labelling, which helps with identification when stored in a filing cabinet. However, most spring files do not include extra compartments or pockets for loose items.
- Usage: Spring files are ideal for everyday use in offices or homes for organizing documents that don’t need to be accessed as frequently. They are commonly used for managing receipts, reports, smaller project files, or personal records.
In summary, a spring file is a cost-effective, simple, and compact option for organizing and storing a moderate number of documents with ease. Its flexibility and simple mechanism make it a popular choice for less bulky filing needs.